Job Description
Key Responsibilities include, but are not limited to, the following:
Provides advanced administrative support to VP level or equivalent. May provide back-up support to other staff, as needed.
Responsible for compliance with applicable Corporate and Divisional policies and procedures.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Responsible for all administrative functions for AbbVie Patient Services, such as:
Answering phones.
Calendar management, proactively solving conflicts.
Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
Scheduling travel and processing expense reports.
Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
Ordering office supplies.
Processing invoices.
Meeting/event planning and catering.
Creating or modifying business documents.
Preparing presentations from source materials.
Preparing binders and other large copy requests.
Requesting publications/articles.
Onboarding various contracted vendors; and
Operates with general instruction and some supervision.
Requirements:
Some college preferred.
Some leadership or supervisory experience desired.
Experience working in pharmaceutical company or CRO strongly preferred.
7+ years of previous administrative experience supporting executives.
Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.
Company DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.
Based in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilitiesSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.\r\n\r\nBased in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities
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